CVPeople Tanzania | Full time
Logistics Officer
Dar es Salaam, Tanzania | Posted on 05/29/2025
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Job Information
- Date Opened 05/29/2025
- Job Type Full time
- Industry Nonprofit Charitable Organizations
- Work Experience 4-5 years
- City Dar es Salaam
- State/Province Dar es Salaam
- Country Tanzania
- Zip/Postal Code +255
Job Description
The logistics officer is a country dedicated logistics specialist staff
responsible for assets, fleet, transport and customs management oversight
Dimensions of the Role
- Fleet management:
all tasks related to the management of fuelled assets, from planning,
management to disposal and replenishment.
- Asset management:
all tasks related to the management oversight of low and higher value assets,
from planning, management, down to disposal and replenishment
- The role
will be responsible for transport and customs management
Responsibilities
Asset
Management (50%).
Receipts
· Assets
are receipted with procedures linked with owner and registered in the asset management
system, also assets are tagged and record is in place
· Responsible for asset allocation to user and ensure quality at reception
· Responsible for asset allocation to user and ensure quality at reception
Monitoring
· Incident
management of assets
· Maintenance schedule is coordinated, follow up and happens as per the schedule
· Track and record assets movements
· Consolidate all assets movements
· Investigate and escalate discrepancies
· Ensure appropriate utilisation of assets (safety, security, quality, cost)
· Maintenance schedule is coordinated, follow up and happens as per the schedule
· Track and record assets movements
· Consolidate all assets movements
· Investigate and escalate discrepancies
· Ensure appropriate utilisation of assets (safety, security, quality, cost)
Control
· Organise
inventory count and asset verifications
· Coordinate inventory count administration
· Report on inventory count results
· Investigate and report inventory discrepancies
· Coordinate inventory count administration
· Report on inventory count results
· Investigate and report inventory discrepancies
Life
cycle management
· Prepare
list for disposal / prepare reports and replenishment
· Prepare transfer of documentation
· Coordinate the asset disposal process based on lifetime usage, project end or office closure
· Prepare transfer of documentation
· Coordinate the asset disposal process based on lifetime usage, project end or office closure
Reports
· Prepare and consolidate
monthly/quarterly assets reports for management consumption
Fleet
management (30%)
Planning,
Disposal
· Coordinate on asset
transfer
· Review fleet right sizing on a yearly basis
· Provide projection on fleet costs
· Ensure appropriate disposal of assets
· Coordinate reception of new vehicles and ensure allocation to respective projects
· Review fleet right sizing on a yearly basis
· Provide projection on fleet costs
· Ensure appropriate disposal of assets
· Coordinate reception of new vehicles and ensure allocation to respective projects
Operations
· Organise
maintenance of vehicles
· Coordinate assets availability
· Technical management of team
· Coordination of fleet vendors with procurement
· Review complaints-stakeholder management
· Ensure all fleet movements are planned and optimised
· Monitor, update and document all fleet costs (paperwork and Fleet Management System)
· Ensure all vehicles are maintained and inspected on time according to manufacturers’ guidance and operations. Arrange any repairs, defects, or break downs
· Coordination with Country Supply Chain Manager for vehicle maintenance and disposal, replacement plan
· Ensure all vehicles always have all necessary tax and insurance
· Arrange in-house/ outsource maintenance capacity.
· Ensure drivers follow all driver regulations.
· Respond to accidents and complete ‘Plan accident report form’.
· Investigate accident cause and complete ‘Plan post road traffic accident report form’.
· Ensure fuelling procedures are followed, arrange fuel suppliers (with Procurement team).
· Coordinate assets availability
· Technical management of team
· Coordination of fleet vendors with procurement
· Review complaints-stakeholder management
· Ensure all fleet movements are planned and optimised
· Monitor, update and document all fleet costs (paperwork and Fleet Management System)
· Ensure all vehicles are maintained and inspected on time according to manufacturers’ guidance and operations. Arrange any repairs, defects, or break downs
· Coordination with Country Supply Chain Manager for vehicle maintenance and disposal, replacement plan
· Ensure all vehicles always have all necessary tax and insurance
· Arrange in-house/ outsource maintenance capacity.
· Ensure drivers follow all driver regulations.
· Respond to accidents and complete ‘Plan accident report form’.
· Investigate accident cause and complete ‘Plan post road traffic accident report form’.
· Ensure fuelling procedures are followed, arrange fuel suppliers (with Procurement team).
Safety
and security
· Support
capacity building with drivers
· Facilitate training sessions and share knowledge with fleet team
· Ensure taxes and insurance are organised and paid for
· Escalate any significant fleet risks to the supervisor
· Ensure all vehicles are appropriately equipped
· Reduce fleet risks by managing bad driving habits, over speeding, actioning near misses, etc.
· Facilitate training sessions and share knowledge with fleet team
· Ensure taxes and insurance are organised and paid for
· Escalate any significant fleet risks to the supervisor
· Ensure all vehicles are appropriately equipped
· Reduce fleet risks by managing bad driving habits, over speeding, actioning near misses, etc.
Reporting
and monitoring
· Ensure
data input regularly and correctly in Fleet Management System
· Understand and challenge fleet efficiency while reviewing fleet data accuracy
· Monitor fleet cost and prepare monthly fleet reports to monitor fleet and driver’s performance for management decision making
· Understand and challenge fleet efficiency while reviewing fleet data accuracy
· Monitor fleet cost and prepare monthly fleet reports to monitor fleet and driver’s performance for management decision making
Transport
and customs (10%)
· Manage
shipping and importation procedures
· Customs clearance and processing of tax exemptions for imported goods
· Process Import and Export Licenses
· Customs clearance and processing of tax exemptions for imported goods
· Process Import and Export Licenses
Stock
and storage handling (10%)
· Be
responsible for all stock’s management including correct receipt, movement, and
dispatch including use of correct documentation, control, monitoring,
verifications etc (Waybills, Stock registers, Bin cards, Stock Receipt Notes,
Dispatch registers etc)
· Periodic stock verifications, reporting and reconciliations including follow up on discrepancies
· Periodic stock verifications, reporting and reconciliations including follow up on discrepancies
Requirements
Knowledge and Experience
· University degree in Procurement and Logistics, Supply
chain Management, Logistics or Business management field with a minimum of 3-4
years of practical experience in similar role at a reputable organization, work
experience in INGO environment
· A professional qualification and membership of recognized purchasing and supplies institution
· Demonstrated relevant progressive experience in similar posts; and
· Fluent in English and Kiswahili languages
· A professional qualification and membership of recognized purchasing and supplies institution
· Demonstrated relevant progressive experience in similar posts; and
· Fluent in English and Kiswahili languages
· Understands relevant sectoral context including
how the sector operates in terms of funding and governance and awareness of organization's purpose, values, and Kenya strategy
· Understands legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
· Managing activities and resources including skills in day to day planning and organising work plan in line with programme assignments.
· Managing information communication skills, both speaking and writing, and digital working, including personal digital skills.
· Understands legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
· Managing activities and resources including skills in day to day planning and organising work plan in line with programme assignments.
· Managing information communication skills, both speaking and writing, and digital working, including personal digital skills.
Proficient in computer basic
application, excel and SAP/ERP and BI​