Procurement officer

Consolidate all procurement plans from the different departments in line with the approved budget.

Work with user Departments to ensure clarity of the specifications and expectations of the MRH.

Negotiate with external vendors and suppliers to secure advantageous terms / best deals.

Raise LPOs / LSOs after receiving purchase requests from users for approval by the Manager of Finance.

Analyze quotations received and approve orders for the required goods and services.

Liaise with vendors, suppliers, and service providers for timely delivery of stock and services.

Conduct market intelligence and compile a database of prices and sources for new suppliers required by the hotel.

Receive delivered stock and verify whether it’s of the right quality, quantity and meets all the requirements/specifications.

Update and maintain supplier information such as qualifications, delivery times, product ranges, etc.

Conduct monthly joint stock take with the Stores Assistant and present an inventory report to the Finance Manager.

Maintain up-to-date records of all purchases and contracts, prepare and submit monthly reports on the same.

Liaise with the accountant to ensure timely payment of suppliers and service providers.

Liaise with the MRH lawyer to ensure contracts and agreements do not expose the hotel to legal risks and financial loss.

Control spending and build a culture of long-term savings on procurement costs.

Liaise with the different users to evaluate the different suppliers/service providers, prepare and submit a report to management for decision-making.

The job may require working long hours due to
business demands.